Club Policies

Club Policy

Important Documents

NON-COMPETITIVE MEMBERSHIP & TERM FEES PAYMENT POLICY

Dynamacro Gymnastics Academy

Preschool & recreational Classes

Fees (Per Term)

Class/term fees are paid in full before the start of each new term with each invoice being issued. Fees can be paid by cash or card at Reception, or online via bank transfer.

“NO PAYEMENT” “NO PARTICIPATION”

Any other classes that are missed are non-refundable, unfortunately due to coach/gymnast ratios “catch up” classes on alternative days are not possible. If fees are not paid by your scheduled due date, you are at risk of losing your child’s place in the class.

PAYMENT DUE

Full Payment for the full term of classes must be submitted before the child(ren)’s first class of each new term. Please note: a payment must be submitted by the first class to participate (unless doing a trial class).

If you cannot pay the entire term upfront, please contact us for alternate payment option before your child registers or begins class. We will work with you.

PAYMENT PLANS

All payment plans are done on a case-by-case basis. If you enter into a payment plan you will be required to pay the first instalment (half of the term fee) by the first class of the term commencement to participate (unless doing a trial class). Payment plans can only be signed off by your department manager in conjunction with the performance & technical director. The remaining balance will be due on an allocated date (4 weeks from the first instalment) Confirmation date you will receive via email.

Class offers/new members after week 2 of the term commencement: If you enter into a payment plan you will be required to pay the first instalment (half of the term fee) by the first class to participate (unless doing a trial class). The remaining balance will be due on an allocated date (2 weeks from the first instalment) Confirmation date you will receive via email.

Class offers/new members after week 4 of the term commencement: No payment plan option you will be required to pay the full amount by the first class to participate (unless doing a trial class).

Fees can be paid by cash or card at Reception, or online via bank transfer.

TERM COMMITMENT

Term Commitment: If you have a payment plan, you are still committed to the classes for the entire registered term and all payments that are due for that term. Payment will still be charged regardless of attendance.

Full Session Commitment: By registering for a class, you are committed to the class(es) for the entire registered term (or from registration date to end of term) and all payments that are due for that term from registration date. All classes are first come, first served. A child’s spot will not be saved unless we have received a completed registration form, and a payment.

LATE PAYMENTS

All payments must be received by designated due dates. If a payment is not received by its due date, then you will automatically be charged, with an additional €10.00 late fee per week late added to the balance.
Any client with frequent late payments will have payment plan privileges removed.
Any client who has unpaid fees will not be able to enrol in future sessions until paid.
Classes: that are missed are non-refundable, unfortunately due to coach/gymnast ratios “catch up” classes on alternative days are not possible.
If fees are not paid by your scheduled due date, you are at risk of losing your child’s place in the class.
Terms 1, 2, and 3 are by subscription meaning once you sign up for a term you pay for the entire term including used and/or unused sessions (Including Personal Holidays). Please see Refunds / Credits / Cancellations / Make-up Classes policy section.

Full Classes & Wait-list.

Full Classes & Wait-list: If you are interested in a class that is currently full, you may add your child to the waiting list. Should any spaces open at a later date, we will contact you.

TRIAL CLASSES

Our trial class is a non-obligation trial. You may try one class. Should you not want to continue after trial, no payment is owed. If you want to further enrol in the class, payment for all remaining classes and trial lesson will be due (along with registration fee) in order to continue. Please contact us in order to schedule a trial, to prevent from being charged before your class begins.

INVOICE

Invoices for Debit Card, Revolut & bank transfers will be sent to all non-competitive on confirmation of payment of the current term. The club member is responsible for advising the club if they are not returning for the following term. Failure to inform the club may result in being invoiced for the new term. Invoices for cash will be given to members on receipt of payment in the form of a receipt stub. • We advise members to keep this stub in a safe place. • Receipt stubs are proof of payment and may need to be produced on request. • In the event that a stub cannot be produced then payment is due. • In the event that a stub is produced but does not match up with the club’s stub copy: Date, Name and/or Term then payment is due.

MEMBERSHIP FEE

Membership fees are charged every year. Each “new year” starts on January 1st and ends December 31st. All members (new and previous) are charged the full membership fee. Registration fees are non-refundable, and non-creditable, and cannot all, or in part, be used for future years regardless of closings, class offerings, or schedules.

LATE REGISTRATIONS & PRO-RATING

Registration can occur at any time during the year / term, as long as there are open spots in your desired class. We prorate our class fee for weeks LEFT in our terms (we don’t pro rate future missed dates). Proration will automatically be applied when registering. You will be charged for all remaining classes in the term from the date of registration (there will be no pro rating for any missed classes past registration date, including future dates).

Terms 1, 2, and 3 are by subscription meaning once you sign up for a term you pay for the entire term including used and/or unused sessions (Including Personal Holidays).

Approved By the Cubs: Performance & Technical Director

ACRO BEGINNERS MEMBERSHIP & TERM FEES PAYMENT POLICY

Acro Beginners

Fees (Per Term)

Class/term fees are paid in full before the start of each new term with each invoice being issued. Fees can be paid by cash or card at Reception, or online via bank transfer.

“NO PAYEMENT” “NO PARTICIPATION”

PAYMENT DUE

If you cannot pay the entire term upfront, please contact us for alternate payment options before your child registers or begins class. We will work with you.

All payment plans are done on a case-by-case basis. If you enter into a payment plan you will be required to pay the first instalment (half of the term fee) by the first class to participate (unless doing a trial class). The remaining balance will be due on an allocated date (4 weeks from the first instalment) Confirmation date you will receive via email.

TERM COMMITMENT

LATE PAYMENTS

All payments must be received by designated due dates. If a payment is not received by its due date, then you will automatically be charged, with an additional €10.00 late fee per week late added to the balance.
Any client with frequent late payments will have payment plan privileges removed.
Any client who has unpaid fees will not be able to enrol in future sessions until paid.
Classes: that are missed are non-refundable, unfortunately due to coach/gymnast ratios “catch up” classes on alternative days are not possible.
If fees are not paid by your scheduled due date, you are at risk of losing your child’s place in the class.
Terms 1, 2, and 3 are by subscription meaning once you sign up for a term you pay for the entire term including used and/or unused sessions (Including Personal Holidays). Please see Refunds / Credits / Cancellations / Make-up Classes policy section.

Full Classes & Wait-list.

Full Classes & Wait-list: If you are interested in a class that is currently full, you may add your child to the waiting list. Should any spaces open at a later date, we will contact you.

TRIAL CLASSES

INVOICE

MEMBERSHIP FEE

LATE REGISTRATIONS & PRO-RATING

Terms 1, 2, and 3 are by subscription meaning once you sign up for a term you pay for the entire term including used and/or unused sessions (Including Personal Holidays).

Approved By the Cubs: Performance & Technical Director

ACRO SQUAD I, MEMBERSHIP & TERM FEES PAYMENT POLICY

Dynamacro Gymnastics Academy

Competitive Squad

Fees (Per Term)

Class/term fees are paid in full before the start of each new term with each invoice being issued. Fees can be paid by cash or card at Reception, or online via bank transfer.

“NO PAYEMENT” “NO PARTICIPATION”

PAYMENT DUE

If you cannot pay the entire term upfront, please contact us for alternate payment options before your child registers or begins class. We will work with you.

TERM COMMITMENT

LATE PAYMENTS

All payments must be received by designated due dates. If a payment is not received by its due date, then you will automatically be charged, with an additional €10.00 late fee per week late added to the balance.
Any client with frequent late payments will have payment plan privileges removed.
Any client who has unpaid fees will not be able to enrol in future sessions until paid.
Classes: that are missed are non-refundable, unfortunately due to coach/gymnast ratios “catch up” classes on alternative days are not possible.
If fees are not paid by your scheduled due date, you are at risk of losing your child’s place in the class.
Terms 1, 2, and 3 are by subscription meaning once you sign up for a term you pay for the entire term including used and/or unused sessions (Including Personal Holidays). Please see Refunds / Credits / Cancellations / Make-up Classes policy section.

Full Classes & Wait-list.

Full Classes & Wait-list: If you are interested in a class that is currently full, you may add your child to the waiting list. Should any spaces open at a later date, we will contact you.

TRIAL CLASSES

INVOICE

MEMBERSHIP FEE

LATE REGISTRATIONS & PRO-RATING

Terms 1, 2, and 3 are by subscription meaning once you sign up for a term you pay for the entire term including used and/or unused sessions (Including Personal Holidays).

Approved By the Cubs: Performance & Technical Director

ACRO SQUAD II, MEMBERSHIP & TERM FEES PAYMENT POLICY

ACRO SQUAD II

Fees (Per Term)

Class/term fees are paid in full before the start of each new term with each invoice being issued. Fees can be paid by cash or card at Reception, or online via bank transfer.

“NO PAYEMENT” “NO PARTICIPATION”

PAYMENT DUE

If you cannot pay the entire term upfront, please contact us for alternate payment options before your child registers or begins class. We will work with you.

TERM COMMITMENT

LATE PAYMENTS

All payments must be received by designated due dates. If a payment is not received by its due date, then you will automatically be charged, with an additional €10.00 late fee per week late added to the balance.
Any client with frequent late payments will have payment plan privileges removed.
Any client who has unpaid fees will not be able to enrol in future sessions until paid.
Classes: that are missed are non-refundable, unfortunately due to coach/gymnast ratios “catch up” classes on alternative days are not possible.
If fees are not paid by your scheduled due date, you are at risk of losing your child’s place in the class.
Terms 1, 2, and 3 are by subscription meaning once you sign up for a term you pay for the entire term including used and/or unused sessions (Including Personal Holidays). Please see Refunds / Credits / Cancellations / Make-up Classes policy section.

Full Classes & Wait-list.

Full Classes & Wait-list: If you are interested in a class that is currently full, you may add your child to the waiting list. Should any spaces open at a later date, we will contact you.

TRIAL CLASSES

INVOICE

MEMBERSHIP FEE

LATE REGISTRATIONS & PRO-RATING

Terms 1, 2, and 3 are by subscription meaning once you sign up for a term you pay for the entire term including used and/or unused sessions (Including Personal Holidays).

Approved By the Cubs: Performance & Technical Director

ACRO SQUAD III, IV & W.A.G.C.S. MEMBERSHIP & TERM FEES PAYMENT POLICY

ACRO SQUAD III, IV & W.A.G.C.S.

Fees (Per Term)

Class/term fees are paid in full before the start of each new term with each invoice being issued. Fees can be paid by cash or card at Reception, or online via bank transfer.

“NO PAYEMENT” “NO PARTICIPATION”

PAYMENT DUE

If you cannot pay the entire term upfront, please contact us for alternate payment options before your child registers or begins class. We will work with you.

TERM COMMITMENT

LATE PAYMENTS

All payments must be received by designated due dates. If a payment is not received by its due date, then you will automatically be charged, with an additional €10.00 late fee per week late added to the balance.
Any client with frequent late payments will have payment plan privileges removed.
Any client who has unpaid fees will not be able to enrol in future sessions until paid.
Classes: that are missed are non-refundable, unfortunately due to coach/gymnast ratios “catch up” classes on alternative days are not possible.
If fees are not paid by your scheduled due date, you are at risk of losing your child’s place in the class.
Terms 1, 2, and 3 are by subscription meaning once you sign up for a term you pay for the entire term including used and/or unused sessions (Including Personal Holidays). Please see Refunds / Credits / Cancellations / Make-up Classes policy section.

Full Classes & Wait-list.

Full Classes & Wait-list: If you are interested in a class that is currently full, you may add your child to the waiting list. Should any spaces open at a later date, we will contact you.

TRIAL CLASSES

INVOICE

MEMBERSHIP FEE

LATE REGISTRATIONS & PRO-RATING

Terms 1, 2, and 3 are by subscription meaning once you sign up for a term you pay for the entire term including used and/or unused sessions (Including Personal Holidays).

Approved By the Cubs: Performance & Technical Director

Gymnast Internal Club Complaint Process

Gymnast Internal Club Complaint Process / Flowchart

Step 1: The Parent with a concern/complaint contacts the Performance & Technical Director and /or your department manager by means of phone call or organized meeting. (Parents should not forward a concern/complaint in writing or by means of Email / Text as there is a due process to determine true facts of any alleged incident/complaint.) failure to adhere to these rules may result in a membership being revoked.

Step 2: The Parent/s of the gymnast (Child) in question will be contacted in relation to the concern/complaint.

Step 3: The Performance & Technical Director/Department manager will investigate the issue and if resolved –no further action taken.

Step 4: If the issue is unresolved then the case will be referred to the Club Children’s Office.

Step 5: Club Children’s Officer in conjunction with the Performance & Technical Director Investigates the Incident (complaint) and therefore will issue a decision on Completion of the investigation.

To ensure the safety of our athletes (kids) and the reputation of the club, participants who are unwilling or unable to follow our gym rules will be asked to correct their behaviour and/or any untrue allegations in the form of a retraction. failure to adhere to these rules may result in a membership being revoked.

Health and Safety Policy

Dynamacro Gymnastics Academy Health and Safety Policy

Health and Safety Policy

The goals of Dynamacro Gymnastics Academy are to:

provide a safe and enjoyable environment for all members and community participants
prevent injuries to its members.

The policy applies to enrolled members only who have completed enrolment procedures

Risk Management

Dynamacro Gymnastics Academy will endeavour to:

Identify hazards in the building.

Minimise risks through:
- provision and correct use and storage of safe equipment, regular maintenance checks of equipment and education of members and staff in the correct use of equipment
- identify all hazards clearly
- encourage members to gain knowledge of first aid principals
- maintain an operational First Aid Kit
- ensure that accident reports are completed and recorded in the incident register
- ensure safety, emergency and evacuation procedures are posted in clear sight of all staff, members, and community participants
Appoint a Health and Safety Coordinator whose responsibilities shall be to.
- formulate and post Club Safety Rules and Emergency Procedures
- maintain an operational First Aid Kit
- ensure that accident reports are completed and recorded, and the Manager is advised of accidents
- evaluate appropriateness of and compliance with Rules and Procedures and recommend changes to the Manager
Delegate Manager to manage enforcement of Safety Rules and Emergency Procedures to staff and gymnasts and report accidents to the performance & technical director.

Approved By The Clubs Performance & Technical Director

September 2022 DGA Health and Safety Policy

First Aid Procedure and Policy

This procedure must be followed by ALL coaches when treating an injury at the club.

This procedure applies to children and adults alike.

If the injuries are life threatening

Remember at the scene that you must ensure the area is safe before taking any further action. Call for help
The most capable 1st aid person with the injured person will provide immediate emergency first aid (Airways, Breathing, Circulation, recovery position)
If the injuries are serious a member of staff will immediately call 999 and ask for an ambulance.
Whilst providing First Aid try to find out how the accident happened so that you can provide doctors/paramedics with the information. Stay calm, keep other children away and reassure the injured person.
The receptionist or coach will contact the parents/next of kin to inform them of the situation

If the injuries are acute, but not life threatening

(If in doubt treat an injury as life threatening – see above)

These are injuries which require immediate medical attention. (Serious head injuries, broken bones, acute cuts).
Provide appropriate first aid (see below) until trained first aider arrives.
Coach will decide whether to contact the parents/guardians to take the child to hospital or whether to phone for an ambulance. (If appropriate the injured person may be taken to Accident and Emergency in a If possible two members of staff to accompany them)

Non-acute child injuries

Discover the extent of the injuries.
Provide appropriate first aid – see below.
If appropriate move gymnast to the side of the gym. If in doubt do not move the gymnast until first aider arrives to give further support.
Check again whether the gymnast is aware of any other injuries.
Monitor the gymnast (If the injuries are not deteriorating and the gymnast appears to be alright s/he may return to their gym session. (Remind the gymnast to tell the coach if they feel worse or if something else starts hurting).
If the injuries are deteriorating, the coach/receptionist will contact the parents and inform them of the accident and ask them to pick up their child.

All injuries: complete an accident form and get the parents to sign. These are kept in the accident book in the main gym just outside the kitchen

All coaches are first aid trained and should be able to deal with the accident, if they are unsure they should ask another qualified coach to assist.

First Aid Kits

✓The main First Aid Box is in the main gym next to the staff.

Hygiene

✓Disposable gloves must be worn when dealing with body fluids (blood, urine, faeces).

✓Always wash your hands before and after dealing with wounds and applying dressings.

✓If a child is injured, cover cuts and abrasions with a waterproof plaster first then give other first aid, unless it is a life threatening situation, in which case provide emergency first aid immediately.

✓If mouth to mouth resuscitation is required this must begin immediately. Use a resusciade if one is available, but do not delay mouth to mouth whilst looking for one. Serious infection is highly unlikely from mouth to mouth.

✓Wash all skin that has been in contact with bodily fluids with soap and hot water as soon as possible. If body fluids spill onto surfaces, mop up with absorbent materials and disinfect with bleach, which is kept in the cleaners’ cupboard.

✓Splashes into eyes or mouths should be rinsed for several minutes with clean cold water.

Basic First Aid

✓Cotton wool must not be used for cuts or wounds. Wounds must be cleaned by rinsing lightly under running water. Cotton wool can be used as a cold compress, to clean around an injured area where the skin is not broken.

✓Rinse puncture wounds with clean cold water, but let them bleed freely and cover with a sterile dressing.

✓Splinters – We should not try to remove these. If only a small splinter, it could be covered with a dressing. If a large one, the parent should be rung as we are not allowed to remove it.

For All Accidents

Speak with others who were involved or who saw the accident to find out how the accident occurred.
If the accident is “Reportable” (certain types of mainly serious injuries, especially those caused by failure of health and safety procedures) inform the Head coach and she/he will decide whether to contact the Performance & Technical Director. (Please note: “Reportable” accidents do not include typical accidents such as bumping into one another, falling over whilst running/walking etc.)
All accidents should be recorded in the Accident Book/sheets.

Head injuries

If the injury is to the HEAD (this includes the skull, face, nose, ears, mouth, eyes) tell the Head

Coach or acting Head Coach who will contact the parents by phone as soon after the accident as possible and explain what has happened so the parents/guardians can monitor their child for signs of any injuries that were not immediately apparent.

Sending an ill child home

If a child is taken ill while at the gym, and is deemed to be sufficiently unwell to take part then s/he needs to be sent home. The parents must be contacted as soon as possible in order that they may collect their child from Dynamacro Gymnastics Academy. All children/gymnasts sent home must be recorded.

Referring to hospital

If the accident is such that a visit to hospital may be required the parents must be contacted as soon as possible to inform them of the accident and to ask them to take their child to casualty.

If the accident/illness is of a very serious nature an ambulance must be called immediately and the parents contacted as soon as possible. A member of staff will accompany the child in the ambulance if the parents have not been able to get to the gym in time. A copy of the child’s medical form must go with them as this gives permission for the coach to act as loco parent, it also outlines any medical condition and allergies they may have.

If there is any doubt as to how serious an accident is then a senior member of staff /Performance & Technical Director must be consulted immediately. All accidents/illnesses which are serious enough to possibly require hospital treatment must be reported to a senior member of staff /Performance & Technical Director as soon as possible. Medical forms must be filled in and a copy sent off to Performance & Technical Director. The CCTV footage also needs to be copied onto a memory stick in case of any litigation.

In all cases of accident and illness the child’s wellbeing is the primary concern and therefore it is better to be over cautious when making judgements and deciding on what action to take.

CCTV Policy – Dynamacro Gymnastics Academy

Purpose

The purpose of this policy is to regulate the use of Closed Circuit Television (CCTV) and its associated technology in the monitoring of both the internal and external environs of the premises under the remit of Dynamacro Gymnastics Academy (“the Club”).

CCTV systems are installed internally in premises for the purpose of enhancing security of the building and its associated equipment as well as creating mindfulness among the occupants, at any one time that a surveillance security system is in operation within and/or in the external environs of the premises during both the daylight and night hours each day. CCTV surveillance at the Club is intended for the purposes of:

protecting the Club buildings and Club assets, both during and after operational hours;

promoting the health and safety of staff, participants and visitors;

preventing bullying;

reducing the incidence of crime and anti-social behavior (including theft and vandalism);

Supporting the Police in a bid to deter and detect crime; assisting in identifying, apprehending and prosecuting offenders; and ensuring that the club rules are respected so that the club can be properly

Organizational Scope

This policy applies to the installation and use of Dynamacro Gymnastics-owned video security and CCTV cameras in and around the Club’s facility situated at unit 12b Newbridge industrial estate.

All references to video security and CCTV systems throughout this policy are to those systems which were designed and installed with the intent and ability to record video and/or to be monitored for the purposes of enhancing safety and physical facility security.

The policy governs all new Dynamacro Gymnastics-owned CCTV monitoring system installations following the policy’s effective date. Existing installations, and written procedures for the use of those existing video monitoring and recording systems, shall be brought into compliance with this policy.

Definitions

Principal CCTV Manager	The person designated to have oversight of the provision and management of video security and CCTV systems across the Club, and to ensure compliance with this policy.
CCTV Manager	Person(s) approved by the performance & Technical Director to manage the provision of video security and CCTV systems.
Club Privacy Officer	The senior Club staff member holding appointment as Privacy Officer.
Monitoring	The watching of CCTV images in real time.
CCTV	Closed circuit television used to transmit a signal to a specific place(s).
Club	The organization Dynamacro Gymnastics Academy.

Policy Content

Purpose of Monitoring Systems

CCTV monitoring and access to CCTV recordings governed by this policy is permitted solely for the purpose of enhancing safety and security. This policy does not authorize use, interception, duplication, transmission or other diversion of video and CCTV technologies for any other purposes.
In this policy, safety and security purposes are those which involve:

the protection of individuals (including, but not limited to, participants, staff, volunteers and visitors)
the protection of Dynamacro Gymnastics-owned and/or operated property, buildings and critical infrastructure

the deterrence of criminal behavior

the investigation of criminal behaviour including the identification and apprehension of persons committing offences in or around the facility, and
the taking of action under Hamilton City Gymnastics policy and/or procedures if it is felt that the Club’s policy and/or procedures have not been upheld.

Protocol for the Use and Operation of Monitoring Systems

(a) CCTV monitoring and the use of video recordings will be conducted in a way that is consistent with this Policy and other relevant Club policies. The monitoring of images based on personal or demographic characteristics (e.g. race, gender, sexual orientation, disability, etc.) or so as to unreasonably intrude on situations where there is an expectation of privacy is prohibited under this policy.

(b) Cameras may be recording continuously (24 hours a day, seven days a week) and may also be monitored in real time in accordance with the provisions of this policy.

(c) Only staff approved by the Principal CCTV Manager and or Performance & Technical Director shall be permitted to monitor CCTV images and/or to have access to recorded footage. Approval for monitoring purposes shall be granted where such monitoring is relevant to the functions of the staff member’s role.

Installation and Configuration of Monitoring Systems

(a) All requests for installation of CCTV cameras must be submitted to the Club’s Management staff for approval.

(b) The Club’s Management staff is required to retain records of all new video security components’ locations, costs, camera descriptions, camera capabilities.

Records Retention

(a) Recordings will be retained for a period of approximately 30 days (based on available storage space) at which time footage will be automatically overwritten or deleted manually by the CCTV Manager and /or Performance & Technical Director. Downloaded recordings will be retained for so long as is reasonably required for purposes consistent with this policy.

(b) Servers containing recorded footage will be housed in a secure location with access by authorised personnel only.

Use of Recorded Information

(a) The viewing, downloading and provision of recordings to others may be carried out only by the Principal CCTV Manager and/or Performance & Technical Director, Club Privacy Officer and/or staff Manager. Any downloading and provision of recordings shall be solely for a purpose recognised by this Policy. A written record of that purpose, signed by the person authorising the downloading, shall be made before any downloading is undertaken.

(b) Requests from participants/staff/visitors or outside agencies for the downloading and/or provision of footage will be actioned only upon receipt of a completed Request to Review CCTV form, the requirements of which form shall be approved by the Club’s Privacy Officer and/or performance & Technical Director from time to time. The Club’s Privacy Officer in conjunction with the performance & Technical Director will approve or decline the request having regard to the necessity for the request by reference to the purpose for which it is sought and the requirements of the Privacy Act 1993. Where it is determined that footage may appropriately be supplied to any party reasonable steps shall be taken to ensure that the footage is used solely for the authorised purpose and none other. Note that it is an individual’s right to have access to their personal information including CCTV footage.

(c) All “Request to Review CCTV Footage” forms will be collated and retained in the Privacy Officer’s Office in a lockable cabinet, and in the clubs restricted Microsoft SharePoint storage folder only accessible by the Privacy Officer and/or Performance & Technical Director at any time.

(d) The Club shall provide access to, or copies of, video recordings to the Police in connection with any ongoing criminal investigation only upon receipt of appropriate documentation (Production Order/Search Warrant or other documentation establishing that release is justified by reference to Privacy Principle 11).

Audit and Evaluation

The Club’s Privacy Officer will initiate a review of CCTV compliance with Privacy Principles and of the overall efficacy of CCTV operations no later than six months from the date of installation and recommend a timeframe for further review.

Privacy

(a) The Club shall maintain the protection of individuals’ privacy by:

ensuring information is collected for necessary and lawful purposes only
taking reasonable steps to make individuals aware that information is being collected and the reason for such collection

iii. ensuring that information is collected in a fair manner

requiring the appropriate storage and security of recorded information
ensuring information is used only for the purpose for which it was collected

The Club’s Privacy Officer is authorised to oversee the use of CCTV monitoring for safety and security purposes at the Club.

Complaints

Complaints regarding any aspect of the operation of CCTV cameras by the Club including any complaint arising under this policy may be made to the Club Privacy Officer and. Complaints shall be investigated by following the Club’s complaints procedure through such process as the Club Privacy Officer Performance & Technical Director is satisfied provides the complainant a full and fair opportunity to advance their concerns while having matters determined in a timely manner.

Policy on photography / filming

In order to respect the safety, privacy and wishes of Dynamacro Gymnastics Academy Club members and coaches, we ask that the following procedures be followed in regards to the taking of photos/videos on the club premises:

Filming or flash photography of classes is not permitted. Flashes are a safety concern.
Photographing your child at gymnastics classes is regarded as a privilege and not a right.
Parents should try as far as is reasonably possible to restrict photography to their own child only.
Non-parents, i.e. child-minders’, relatives etc. must obtain permission from the parent of the child prior to photography.
Permission should be obtained from any Dynamacro Gymnastics Staff members prior to photographing them.
Parents may not enter the training area for the purpose of filming or photography, unless expressly invited to do so by the Performance & Technical Manager.
You may not publish any images taken at Dynamacro Gymnastics Club in any way and more particularly on the internet for any purpose unless they contain only your child.
You must not use the photographs for any reason that could be derogatory to the gymnasts, coaches, and other gymnast’s abilities or to discredit the Club.
Parents of Gymnasts should accept that their child may be videoed or photographed by their coach for the purposes of training only. The video or photographs obtained are used strictly in accordance with our child protection policy and no publishing or showing of these videos is allowed except with the written express permission of the parent/guardian. These videos may be provided to parents when applicable for practice of routines outside of class.
Parents who agree upon registration that their child’s photograph may be used on the club notice board or website/social media are agreeing to this for the duration of their membership unless they inform us otherwise in writing.
Any breach of the above conditions can result in the person committing the breach being asked to leave, and their film/images confiscated or deleted.
Serious breaches may result in the person committing the breach being barred from attending training sessions, or from the club facility entirely, and could result in legal action being taken.

(W.A.G.C.S) World Age Group Competition Squad Selection policy

The purpose of this document is to clarify the World Age Group Competition Squad selection process at DynamAcro Gymnastics Academy.

The policy outlines what our club aims to achieve within each age group partnership and provides the framework that will guide coaches, gymnasts, parents and the performance and technical director in ensuring the aims of each age group partnerships are met and that each athlete is given the appropriate opportunity to actively participate and enjoy their sport.

World Age Group Competition Squad Selection Objectives

DynamAcro Gymnastics Academy aims to provide an environment that nurtures and develops gymnasts from the youngest participants in the world age groups through to senior representing the club at 11-16, 12-18, 13-19 and senior teams. The club’s development strategies during these formative years will largely influence and determine the young athletes’ future in acrobatics gymnastics.

The objectives of the World Age Group Competition Squad selection process are:

To provide gymnasts every possible opportunity to reach their maximum potential.
To ensure that the selection policy applies equally to all gymnasts.
To aim for continuous improvement of all gymnasts and partnerships.
To maintain open lines of communication and co-operation between coaches, gymnasts, parents and the clubs performance and technical director.
To achieve success whilst conducting a manner that instils pride in our club and earns the respect of opponents and the community in general.
To have in place a suitable process to handle issues arising from the competition group selection process.

World Age Group Competition Squad Selection Primary Focus

The primary focus of DynamAcro Gymnastics Academy is to provide our gymnasts/partnerships with every opportunity and assistance to develop to their full potential in an enjoyable and supportive environment. This will in turn provide the club with maximum opportunities for on field-success.

It is generally accepted that gymnast’s age increases so too does the competitive nature of the athletes and the competition. On-the field of play success becomes more significant as it provides a source of athlete pride, greater enjoyment and satisfaction and builds respect for team mates and the club.

It is recognised however, that young gymnasts mature and develop physically and mentally at different rates and times. In recognising this transitional process the club aims to develop the competition selection policy to focus on international involvement in the 11-16 age group to the more competitive skills and performance based culture in the older age groups.

Standard Athletes Rules

The DynamAcro Gymnastics Academy expects its gymnasts to be disciplined in their attitude to acrobatics gymnastics and be respectful in their behaviour toward coaches, gymnasts and officials, parents and volunteers.

In addition to the club’s code of conduct policies and specific training and competition rules set out by the performance and technical director in conjunction with the senior coaching panel, the following criteria forms the basis upon which partnership selection will apply.

Gymnasts are expected to:

Complete a minimum of 10 hours training per week to remain on this squad.
Regularly attend training sessions and advise the performance and technical director when they are unable to do so.
Display a disciplined and respectful attitude: At training, during and after events and functions
Endeavour to always do their best

World Age Group Competition Squad Selection Guidelines

Many variables exist that make it inappropriate for the club to set ‘strict’ guidelines for individual age groups/partnerships. These include gymnast’s siblings, family, friendship and other considerations. Whilst recognising these are important factors, personal preferences, although taken into account, may not always be accommodated.

Our coaches also vary in their approach and ideas and every group of gymnasts have a different range of skill depth, size and numbers.

The following guidelines will assist the coaches in applying the strategy the club has adopted, whilst allowing them to maintain their individual styles and to add value to gymnasts and team development processes. It is the policy of the DynamAcro Gymnastics Academy to support our coaches in all reasonable decisions they make.

AG1 (11-16)

In this age group/partnerships, the primary emphasis is placed on learning/gaining international experience, participation and enjoyment. This age group level provides gymnasts/partnerships the opportunity to taste international competitive activity, very often for the first time, and is all about providing an initial introduction to the big stage and to learn some of the basic skills required.

The club encourages coaches in this age level to ensure that all athletes receive an equal opportunity to participate in international events. The development of athletes in this level is considered paramount to the club.

World Age Group Competition Squad selection will be based on age, partnership/individual skill level and attendance:

In order to be selected for the squad, gymnasts must be in a fully formed partnership unless a particular pair or group is missing a base or top. Performance & Technical Director discretion
Eligible 11yrs to 16 year old gymnasts.
Complete a yearly class partnership attendance rate of 70% for groups and 75% for pairs.
Serious illness or Covid related innless will not affect attendance rate.
Fulfil the Athlete’s individual skill criteria set out by the performance and technical director.
maintain partnership standards. (If gymnast standards drop below a certain level then the gymnast in question may be removed from the World Age Group Competition Squad. If this happens then the other gymnast/s from that pair/group will remain in the squad and may be relocated to a new partnership.)

World Age Group Competition Squad Pairs Selection Criteria

AG1 (11-16) PAIRS: Balance and Exercises

There must be four (4) compulsory pair elements, each selected from a different row, I, II, III and IV of the Compulsory Element Table and have an overall difficulty value of 0.4 or above. The four compulsory Balance elements must be performed without the assistance of a coach.

There must be two (2) optional pair elements with a minimum value one (1) selected from the FIG Tables of Difficulty. (See General Rule 2.4.) The two (2) Optional Balance Elements must be in the final progressive stage with or without the assistance of a coach.

INDIVIDUAL ELEMENTS

Each partner of a pair or group must perform 3 individual elements in the Balance exercise (free choice out of Flexibility, Balance, and Agility tables).

AG1 (11-16) PAIRS: Dynamic Exercise

There must be four (4) Compulsory Dynamic pair elements, each selected from a different row, I, II, III and IV of the Compulsory Element Table and have an overall difficulty value of 0.4 or above. The four compulsory Dynamic elements must be performed without the assistance of a harness belt and/or a coach.

There must be two (2) optional Dynamic elements with a minimum value one (1) selected from the FIG Tables of Difficulty. The two (2) Optional Dynamic Elements must be in the final progressive stage with or without the assistance of a coach.

INDIVIDUAL ELEMENTS

Each partner of a pair or group must perform 3individual elements in the Dynamic exercise (out of Tumbling table)NO SALTO REQUIRED.

AG1 (11-16) GROUPS: Balance and Exercises

Each Women’s Group must perform two (2) pyramids, each selected from a different row of the Compulsory Element Table and have an overall difficulty value of 0.4 or above. The pyramids must be performed as separate constructions. (They cannot be joined).

Each Women’s Group must perform one (1) optional pyramid selected from the FIG Tables of Difficulty. The three pyramids must be performed without the assistance of a coach.

INDIVIDUAL ELEMENTS

Each partner of a pair or group must perform 3 individual elements in the Balance exercise (free choice out of Flexibility, Balance, and Agility tables).

AG1 (11-16) GROUPS: Dynamic Exercise

Each Women’s group must perform four (4) Dynamic elements each selected from a different row of the Compulsory Element Table, i.e., one from Row I, one from Row II etc. and have an overall difficulty value of 0.4 or above. The four compulsory Dynamic elements must be performed without the assistance of a harness belt and/or a coach.

Each Women’s group must perform two (2) optional group elements selected from the FIG Tables of Difficulty. One of the two (2) Optional Dynamic Elements must be in the final progressive stage with or without the assistance of a coach.

INDIVIDUAL ELEMENTS

Each partner of a pair or group must perform 3 individual elements in the Dynamic exercise (out of Tumbling table) NO SALTO REQUIRED.

World Age Group Competition Squad Benefits

To compete in international competitions alongside some of the best Acrobats in the world.
Unlimited training hours for the current Acro Squad III price package. (Meaning, once part of this squad, gymnasts can attend training sessions up to 6 days per week for the same price of Acro III) Performance & Technical Director discretion

AG1 (11-16) Funding Phase 2. (2023-2025) Subject to change

Training gear will be provided in the following form: Each gymnast will be given 1 (One) sleeveless training leotard, 1 (One) marching training shorts.

The following partnerships will also qualify for funding towards their competition leotards, Mixed pairs, Men’s pairs, Women’s pairs, Women’s group & Men’s group. 20% funding off the overall cost. Please see the example below.

Example:

Gymnast 1: leotard cost €340 Funding of 20% = €70 funded to gymnast parent
Gymnast 2: leotard cost €340 Funding of 20% = €70 funded to gymnast parent
Gymnast 3: leotard cost €340 Funding of 20% = €70 funded to gymnast parent

Total cost to the club = €210

World Age Group Competition Squad Selection Panel

This panel will include the performance and technical director and the performance panel senior coaches.

Partnership selection will be based on the judgement and perception of the gymnasts’ abilities, potential, development, attitude, and commitment.

Consultations will take place between a gymnast and their family where movement between competition levels is recognized as being beneficial to gymnast’s development.

Final recommendations will be reviewed by the performance and technical director in conjunction with the performance panel (Senior Coaches) for approval.

AG1 (11-16) Policy Review (2025)

The World Age Group Competition Squad Selection Policy will be reviewed annually, and every effort will be made to ensure all those interested have access to this information.

This policy forms part of the club’s policy brief which includes but is not limited to the codes of conduct and athlete development polices.

Policy Adopted: January 2023

Review Date: December 2024

CAMPS CANCELLATION POLICY

CAMP CANCELLATION POLICY

Once you are registered, we hope that nothing interferes with your child coming to Dynamacro Gymnastics Academy. However, if you must cancel or transfer your child’s registration for our Camps, please be aware of our cancellation and transfer policies:

CAMP PAYMENT DEADLINE 120 Hours [5 days]

Submitted registration forms are active only for and up to 120 hours [5 days] from the date & time of registration. Full camp payment is required before the the 120 hours expires. If payment in full has not been received within 120 hours then your registration form becomes non-active and therefore deleted [Place not secured]. You will need to submit a new registration. If you are registering 5 days before the start date of your chosen camp then full payment is required 24 hours prior to the camp commencement.

TWO WEEKS PRIOR

If a cancellation is requested a minimum of two weeks prior to the first day of camp, you will receive a full refund (less a €25 administration fee) or a full credit can be applied to your account for future use (with no additional administrative fee).

ONE WEEK PRIOR

If a cancellation is requested one week prior to the start of camp, you will receive a 50% refund (less a €25 administration fee) or a 50% credit can be applied to your account for future use (with no additional administrative fee).

LESS THAN ONE WEEK

If a cancellation is requested less than one week before the first day of camp, no refund or credit will be issued.
Once a credit is issued to an account, the credit amount is non-refundable.
All camp transfers are subject to availability and must be requested a minimum of one week before the initial camp start date. One transfer per registration is permitted.
Once a transfer has been applied to a registration, no future refunds or credits will be issued.
If your child is ill or, for any reason, misses one or more days of camp, we will not be able to provide a partial refund.

MEDICAL

After a camp commences, refunds are issued for medical reasons only and a medical certificate or doctor’s note must be provided. Medical cancellations will receive a pro-rated refund (less a €25 administration fee per cancellation) or a pro-rated credit can be applied to your account for future use (with no additional administrative fees).

DGA UNFORSEEN CIRCUMSTANCES

In the event that Dynamacro Gymnastics Academy must cancel a program offered at our facility due to unforeseen circumstances that are beyond our control (including coach illness, extreme weather, power outage, gas leak, global pandemic, etc) we will provide a full non-refundable credit on your membership account for any missed camp dates. *Only Credits are available* In the case of Non-members a full refund will apply.
If a child can not adhere to staff instruction, they will be removed from the program and a pro-rated refund (less a €25 administration fee) will be provided for the remainder of the camp.

Every year, unfortunately, children are turned away from our camps due to lack of available room. The more notice we have of cancellation, the better our ability to fill that space with another interested participant.

TERM CANCELLATION POLICY

Please see. Refunds / Credits / Cancellations / Make-up Classes policy section.

Withdrawing members must advise the club in writing via email before the end of week 2 of the relevant term to be entitled to a partial refund of that terms fee. 50% of unused class term fees will be refunded.
No refund will be paid if there are outstanding fees.

Qualifying for temporary freezing of fees. Serious Injuries:

That have occurred in the gym only. (Gymnasts/kids, must report to a member of staff “coach” any injuries that may have been pick up in the gym. This must be reported/logged on the day of the incident, not days later.)
It is fair to say that most kids these days do multiple sporting activities, meaning it is difficult to determine what sporting club/activity the injury occurred at. So, in relation to fair play, it is not fair to ask other clubs that are not responsible for the injury to take a hit financially in relation to freezing fees.
Fractures/broken bones etc.
serious muscle injuries, Illness:
Illness. Example: Flu, common colds, Chicken pox, measles etc. (max 1 week per term.)

Non-qualification of temporary freezing of fees.

Play dates
Personal Holidays
Other sporting activities
Serious Injuries: that have occurred outside the gym from other sporting activities.

DGA Policy- Finance 2024-2025

Refunds / Credits / Cancellations / Make-up Classes policy.

Withdrawing members must advise the club in writing via email before the end of week 2 of the relevant term to be entitled to a partial refund of that terms fee. 50% of unused class term fees will be refunded.

No refund will be paid after week 2.
No refund will be paid if there are outstanding fees.

REFUNDS FOR ENROLMENT CANCELLATIONS

Are offered for enrolment cancellations with no less than one week’s notice prior to start of first class. (Mandatory €30 Dynamacro Gymnastics Academy admin fees are non-refundable.)

CREDITS

May be offered towards another term if the criteria to qualify for temporary freezing of fees has been fulfilled.

Qualifying for temporary freezing of fees.

Serious Injuries:

That have occurred in the gym only. (Gymnasts, must report to a member of staff “coach” any injuries that may have been pick up in the gym. This must be reported/logged on the day of the incident, not days later.) It is fair to say that most kids these days do multiple sporting activities, meaning it is difficult to determine what sporting club/activity the injury occurred at. So, in relation to fair play, it is not fair to ask other clubs that are not responsible for the injury to take a hit financially in relation to freezing fees.
Fractures/broken bones etc.
serious muscle injuries,

Illness:

Example: Flu, common colds, Chicken pox, measles etc. (max 1 week per term.)

Non-qualification of temporary freezing of fees.

Play dates.
Holidays
Other sporting activities
Serious Injuries: that have occurred outside the gym from other sporting activities.

MAKE-UP CLASSES

Unfortunately, we do not offer make-up classes for participants who cannot make their scheduled class as we are required to maintain coach: gymnast safety ratios.

CANCELLATIONS

DynamAcro Gymnastics Academy. Reserves the right to cancel or change class times due to insufficient enrolment. If we cancel a class due to insufficient enrolment, a full class fee refund will be offered. Classes may be cancelled in the event of inclement weather (when schools are closed). No make-up classes offered due to weather/power outage related gym closures.

If there are fees outstanding from a prior term, no admission to the following terms classes or training.

Approved By the Cubs: Performance & Technical Director